Weddings | Corporate and Private Events | Request Information
*Beginning in 2021, prices are subject to change.
Vista Room
One of the truly magnificent interior spaces for events in Tulsa, the Vista Room is the perfect venue to host your next corporate retreat, meeting or banquet. With a welcoming entrance from the galleries, guests can enjoy the expansive wall of panoramic windows offering an ever-changing and dramatic view of the Osage Hills.
The room’s adaptable, open layout can be arranged to suit nearly every type of event. Multi-media presentations are enhanced by a drop- down screen and built-in sound system. Space is available at the entrance of the room for registration, and additional space adjacent to the room is available as a lounge or children’s area.
Additional spaces available for use (no additional charge).
- Gallery 18
Located adjacent to the expansive Vista Room, Gallery 18 is available for daytime or evening events. Its built-in sound system with drop down screen makes the room ideal for multi-media presentations and small group meetings and lectures. The Gilcrease Study is also available as auxiliary space or for food service. The Gallery can also be partitioned off from the Vista Room to ensure greater privacy.
Capacity of 60 (30 classroom-style seating). - The Gilcrease Study
The Gilcrease Study, adjacent to Gallery 18 and near the Vista Room, is available for daytime events. Perfect for small business meetings and presentations, the room can be closed for privacy. It can also be used in conjunction with Gallery 18 and the Vista Room.
Capacity of 50 (20 classroom style).
Guest access of the galleries is available upon request. Docent tours can also be arranged, with two weeks’ notice.
Capacity: 200 (120 for classroom-style seating)
Rental Fees*
Daytime
7:30 a.m. to 5 p.m., Monday-Friday
$750
Weekends
10 a.m. to 10:30 p.m., Saturday and Sunday
$2,000
*Rental includes four hours of security fees. Additional security fees will apply to evening events extending past 10:30 p.m.
Tom Gilcrease Jr. Auditorium
This multiple-use auditorium, with its intimate stage setting, is excellent for films, recitals, award presentations, performances, lectures and multi-media presentations. Furthermore, there’s not a bad seat in the house. The auditorium features a large screen for film viewing, comfortable seating, dressing rooms and a sound and light equipped lectern. The “green room” behind the stage is equipped with dressing mirrors and small changing rooms that are wheelchair accessible. Food and beverages are prohibited in the auditorium.
Capacity: 203
Rental Fees*
Daytime
8 a.m. to 5 p.m., Monday-Sunday
$1,500
Evenings
5 p.m. to 10:30 p.m., Monday-Sunday
$1,500
*Rental fees include an audio-visual technician during regular business hours Monday through Friday and four hours of security fees. Additional audio-visual technician fees will apply to weekend and evening events and additional security fees will apply to evening events extending past 10:30 p.m.
Helmerich Center for American Research
Frances O’Hornett Great Hall, Stephenson Gallery and The David M. Leuschen Terrace
With its spectacular sweeping views of the Osage Hills to the north and west, the O’Hornett Great Hall and Stephenson Gallery are beautifully decorated and appointed with floor to ceiling, electro-chromatic windows that can be tinted, rock walls and white marble floors. The Great Hall is equipment for multi-media presentations and has a drop-down screen.
Reserving the Helmerich Center for your event does not include tours of the Gilcrease Museum galleries unless prior arrangements with two weeks prior notice have been made. Additional security fees will apply if gallery tours are requested during evening events.
Capacity: 180 seated (70 classroom-style seating)
Rental Fees*
Daytime
8 a.m. to 5 p.m., Monday-Friday
$500
Weekends
8 a.m. to 10:30 p.m., Saturday and Sunday
$1,500
*Rental fees includes four hours of security fees. Additional security fees will apply to evening events extending past 10:30 p.m.
Jackson Seminar Room
The Jackson Seminar Room is your perfect venue for small, private meetings, lectures, seminars and conferences. The room comes equipped with:
• Conference table and chairs
• Dry-erase boards
• Multi-media presentation needs (AV, drop-down screen and conferencing capabilities
Capacity: 20
Rental Fees*
Daytime
8 a.m. to 5 p.m., Monday-Friday
All Day
$500
Daytime
8 a.m. to 5 p.m., Monday-Friday
Four Hours
$275
PACCAR Classroom
This multi-use space features rolling leather chairs, modular tables that can be configured to fit your needs and is equipped with the latest technology including drop-down video screens, dry-erase boards and conferencing capabilities.
Capacity: 50
Rental Fees*
Daytime
8 a.m. to 5 p.m., Monday-Friday
All Day
$750
Daytime
8 a.m. to 5 p.m., Monday-Friday
Four Hours
$375
Weddings | Corporate and Private Events | Request Information