About HCAR

Helmerich Center for American Research COVID-19 Update

Update Regarding COVID-19:

Due to COVID-19, the Helmerich Center for American Research is following the University of Tulsa’s campus health policies and social distancing recommendations from the Center for Disease Control (CDC). Until further notice, the Helmerich Center will be closed to the public and visiting scholars. On August 24, we will begin a limited re-opening to Gilcrease Staff, TU faculty and students by appointment only and with pre-approval required by our Head Archivist and Librarian, Renee Harvey. We will continue to monitor public health updates from the City of Tulsa, TU, and the CDC. Please check our website and the Gilcrease Museum website for any updates.

While we are closed to the public, we will try to fulfill requests for digital access to collections through the use of reproductions, copies, scans, or the Gilcrease Museum collections online website to support your research, teaching, and learning needs. Please be aware that there may be delays in processing and there is the possibility that a request cannot be fulfilled during this unprecedented time and we appreciate your patience and understanding in advance.

We encourage you to explore Gilcrease Museum’s Online Collections and our Archive/Library Collections Page

If you have a request for digital access or have inquiries about an in-person appointment, please contact Renee Harvey at renee-harvey@utulsa.edu or 918-631-6441.

You may find the latest updates and guidance for TU students, faculty, and staff here and updates for Gilcrease Museum’s “Safe Start” Reopening Plan here.


Gilcrease Staff and TU Faculty and Students should read the following guidelines for requesting in-person research appointments:

  • Research by appointment only for staff, faculty and students.
  • 48 hours advanced notice needed to schedule (Renee Harvey renee-harvey@utulsa.edu or 918-631-6441).
  • Researchers with appointments should enter the Helmerich Center through the main entrance.
  • Researchers will be allowed in the Reading Room for no more than 3 hours per visit from 9-12 or 12-3 two days a week (days and times to be determined by cleaning schedule of HCAR).
  • A maximum of 2 researchers are allowed in the reading room at any given time to allow for maximum safety of staff and visitors.
  • Materials to be pulled must be requested in advance.
  • Materials will be placed on a designated table prior to the beginning of the appointment and the materials will remain on the table for the duration of the appointment.
  • Cell phone or camera images (no flash) are encouraged to best utilize time spent in the Reading Room. Photograph policy on Research Request Form.
  • No walk-in appointments will be allowed.
  • Hand sanitizers should be utilized upon entry/re-entry into the Reading Room
  • Masks are always required and should not be removed for conversation or other purposes. This is not negotiable.
  • If a researcher cannot wear a mask, an appointment cannot be scheduled. Reproductions will be substituted in accordance with ADA and ALA policy regarding reasonable accommodations.
  • All purses and backpacks will be placed in the lockers. Our guest reception staff member will use locker key to open the locker for researchers. Detailed on Research Request Form.
  • Temperature of all staff and visitors will be taken by security upon entrance and recorded in a daily log. Anyone with a temperature of 100.4 (per CDC recommendations) or higher should not be at work or given access to research facilities.
  • A second temperature reading is allowed. Staff members or visitors will be asked to wait 10 minutes in a designated space near the entrance. If the reading is the same or higher, they will be asked to leave and to reschedule their appointment.
  • All paper and pencils used by the researcher will remain with the researcher and they can determine whether to keep or discard at the end of the appointment.
  • If the researcher anticipates use of any additional tools such as a magnifier or other aids, they should be requested in advance.
  • Lingering in the Helmerich Center for American Research is discouraged.