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Calling All Creatives!

Pssssttt – the new Gilcrease Museum building is almost finished! Before the Museum is fully operational with exhibitions at the end of 2026, we have a unique opportunity to welcome the community in for a sneak peek and creative experiences between May and November of 2025. We need your help! Local artists, performers and creative folks from the Tulsa area are invited to dream up ways to gather community and have fun. Gilcrease provides the building, the space and limited equipment— and you bring the space to life.

‘Uncrease’ will be held on the 4th Thursday evening from 7-9pm, and the 2nd Saturday, 1-4pm. See dates listed out below.

How does it work?

  • Local creatives submit a proposal to be part of ‘Uncrease,’ to be held at Gilcrease Museum on the 4th Thursday of each month from 7 to 9pm, and the 2nd Saturday of each month from 1-4pm.
  • Gilcrease will identify and select acceptable proposals and set a schedule based on the creative’s feedback and availability.
  • Creatives may propose as many projects as they desire (a separate proposal for each project is necessary), and may collaborate with other creatives on multiple proposals.
  • Gilcrease will provide basic equipment as available and requested. Please see the next page for a list of available equipment. All other equipment must be provided by the artist and pre-approved by the Museum.
  • The creative is responsible for planning the layout and set-up of the space they are using. 15 minutes will be allotted for set-up and tear-down (15 minutes for each).
  • Limited Gilcrease Museum staff will be available for assistance during set-up and tear-down.
  • All participants will be provided a stipend of $250 for an hour-long experience that will compensate for materials and time. All costs related to the building, such as custodial and security, will be provided by Gilcrease.

Programming Dates

  • May
    • Thursday, May 22
  • June
    • Saturday, June 14
    • Thursday, June 26
  • July
    • Saturday, July 12
    • Thursday, July 24
  • August
    • Saturday, August 9
    • Thursday, August 28
  • September
    • Saturday, September 13
    • Thursday, September 25
  • October
    • Saturday, October 11
    • Thursday, October 23
  • November
    • Saturday, November 9

Proposal Guidelines

Acceptable proposals include, but are not limited to:

  • Performances – group or individual acoustic music, dance, poetry, theater, comedy
  • Visual art activities – community art project, demonstrations, workshops (for workshop,
    please indicate how many individuals can participate)
  • Performance art
  • Film screenings
  • Video projections
  • Culinary experiences
  • Talent shows
  • Pop-up art shows/exhibitions
  • Grounds-based experiences

Additional guidelines:

  • Proposed art piece/presentation/performance is not to exceed 1 hour in length (this does not include set-up and tear-down time)
  • Nothing may be affixed to the walls
  • Painter’s tape may be applied to the floor to indicate a stage, barrier, etc., but must be
    pre-approved by the Museum
  • No live plants or animals are permitted, including insects such as butterflies
  • No candles or flames
  • No foods or liquids allowed
  • Content must be appropriate for all audiences (these events are open to people of all
    ages)
  • All equipment must be brought in and out through the Loading Dock and escorted by
    Security.
  • Helium balloons, soap bubbles, feather boas, adhesive name tags, and smoke machines
    are not permitted
  • No fireworks or cold spark pyrotechnics are allowed
  • The Museum does not allow confetti, rose petals, or glitter on its premises

The following items can be provided by Gilcrease. Please note what will be needed in your
proposal. Any other items must be provided by the artist(s):

  • Chairs for the audience
  • Tables (size)
  • Display easels
  • Extension cords
  • Etc.

A complete proposal will include:

  1. Signed proposal cover page
  2. Proposal abstract, including:
    a. Proposal description
    b. Artist/creative bio

Deadlines

  • Completed proposals must be submitted no later than Friday, January 17, 2025.
  • Selected proposals will be notified by February 21, 2025.
  • The schedule will be confirmed and participants will be notified of their date and time
    on March 14, 2025. Participants must confirm their date and time by March 21, 2025.

If you have any questions please reach out to GilcreasePrograms@utulsa.edu.

Application Form

"*" indicates required fields

Application Information

Name*
Address

Proposal | Abstract

– Proposal description – Artist/creative bio
Accepted file types: pdf, xls, xlsx, Max. file size: 50 MB.
Materials needed (check all that apply and the quantity where applicable)

Scheduling

Let us know your preferred time slot (select all that could work for you)
I agree to all guidelines as described on the previous pages and have included all necessary components.*
I am interested in multiple sessions of the same performance.
The creative shall indemnify and hold harmless the Museum, its contributors, officers, directors, employees and agents from and against all claims, damages, losses, judgements and expenses arising of out of the Creative's services in the Museum under this agreement which are caused by negligence, willful act or omission of the Creative.
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